Are you a Team Secretary?
Help support our Claims teams across Markel.
What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs.
Join us and play your part in something special!
The opportunity:
The PA and Secretarial team provide support to the London Market division within Markel International (450 people across London, APAC and the USA). The Team Secretary will play a key role in supporting the Claim division (80%) and Ops (20%) by providing comprehensive administrative assistance, ensuring smooth day-to-day operations, and offering direct support to the Personal Assistant and wider team as needed. The Claims division consists of approximately 90 people across 3 core teams, with plans for growth. The division works closely with Markel colleagues worldwide.
What you’ll be doing:
- Arranging travel including flights, accommodation, transfers and visas
- Processing expenses and invoices
- Arranging team events including sending invitations, monitoring RSVPs and booking venues
- Arranging outlook meetings, booking meeting rooms and requesting catering when required
- Arranging team training and keeping an up-to-date training record
- Circulating monthly and quarterly regulatory emails and monitoring responses
- Collating and PDF report papers following monthly team meetings
- Purchasing merchandise, gifts and coordinating baby/leaving cards etc.
- Keeping records up to date such as staff lists, organisational charts, travel spreadsheets and expenses spreadsheets.
- Provide general day-to-day administrative duties and other ad hoc tasks
- Attend meetings to take minutes and actions
Our must-haves:
- Experience in a similar administration or secretarial role, ideally within corporate.
- Strong written and verbal communication skills with outstanding attention to detail.
- Excellent organisational and time management skills with the ability to work effectively across a number of simultaneous activities and with a wide range of stakeholders
- IT skills including MS Office, and the ability to develop a full understanding of in-house systems
- Proactive approach
- Coordinate with other PAs and Team Secretaries to ensure consistent support across the wider London Market division, finding efficiencies by working together.
- Keep up to date with technology and be an early adopter / change champion for new systems e.g. Appspace seat booking platform
- Contribute to monthly reporting requirements for the PA and Secretary team. As well as attend bi-weekly PA/Sec meetings.
Who we are:
Markel Group (NYSE – MKL) a Fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory, and investment operations around the world.
We’re all about people | We win together | We strive for better | We enjoy the everyday | We think further
What’s in it for you?
- A great starting salary plus annual bonus & strong benefits package…
- 25 days paid holiday plus Bank Holidays, with the opportunity to buy/sell extra leave
- Fantastic company pension scheme, private medical and dental cover, life assurance, travel insurance cover, income protection, season ticket loan as well as other great benefits on offer
- There are countless opportunities to learn new skills and develop in your career and we can provide the support needed to do just that!
Are you ready to play your part?
Choose ‘Apply Now’ to fill out our short application, so that we can find out more about you.
Markel celebrates the value of a diverse workforce that brings experience and expertise from a wide variety of backgrounds and life circumstances. Whatever your background, if you feel you meet the requirements of this role then we want to hear from you. We are also happy to consider candidates who are looking for flexible working patterns.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided with all reasonable accommodations to be able to participate in the job application or interview process and to perform essential job functions if successful. Please contact us via email at rec@markel.com or call us at 0161 507 5827 to request any accommodations that may be needed. This includes any alternative formats of any documents or information on how to apply offline.
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