Job Description
The Administrative Assistant will provide comprehensive administrative support to the New York Commercial Insurance Regional Leadership. This role involves managing daily operations, supporting special projects, and ensuring the team functions efficiently.
Key Responsibilities
- Proactively manage calendars, including scheduling and coordinating appointments and meetings
- Answer and screen phone calls and emails, ensuring timely and professional responses
- Organize meeting logistics, including preparing agendas, materials, and minutes as needed
- Coordinate travel arrangements: prepare detailed itineraries, book commercial flights, arrange dining and ground transportation, and process travel documentation
- Prepare and process expense reports accurately and promptly
- Draft correspondence, reports, and presentation materials
- Assist with the preparation of presentations and documents for internal and external use
- Coordinate and manage special projects as assigned
- Order and maintain office supplies and equipment to support team operations
Qualifications
- 3–5 years of prior experience in an administrative support role preferred
- High school diploma or equivalent required
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Exceptional organizational skills with the ability to manage multiple projects simultaneously
- Strong oral and written communication skills
- Demonstrated ability to handle confidential information with discretion
- Professionalism, dependability, and the ability to work effectively in a fast-paced environment
- Ability to interact confidently with senior management and external partners
The pay range for the role is $51,900 to $88,100. The specific offer will depend on an applicant’s skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website . The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.
About Us
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.
