Job Description
We are seeking an Executive Assistant to the President, Chubb Benefits to join our fast-paced, growing company for nearly 100 years in the insurance industry. Our company has been passionate about serving our customers and providing them peace of mind and protection when they need it the most. Come build your career here, along with other positive, hard-working, talented professionals—just like you!
Job Summary
The Executive Assistant provides high-level administrative support to the President, ensuring efficient operation. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a liaison between the President, internal teams, and external stakeholders, handling sensitive information with the utmost confidentiality. The Executive Assistant will also manage at least three administrative professionals, providing leadership, guidance and oversight of their daily activities.
Responsibilities
Administrative Team Management:
- Manage, supervise, and support at least three administrative professionals, ensuring effective workflow, professional development, and high-quality service delivery.
Calendar & Schedule Management
- Manage and coordinate the President’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Proactively resolve scheduling conflicts and prioritize requests.
- Communication & Correspondence:
- Serve as the primary point of contact for internal and external communications on behalf of the President.
- Draft, review, and edit correspondence, presentations, and reports.
- Screen and direct phone calls, emails, and other inquiries.
Meeting & Event Coordination
- Organize and prepare materials for meetings, presentations, and events.
- Attend meetings, take minutes, and track action items as needed.
- Coordinate logistics for meetings, offsites, and special events.
Project & Task Management
- Assist with project tracking, follow-up on deliverables, and ensure deadlines are met.
- Conduct research and compile data for reports and presentations.
Travel & Expense Management
- Arrange complex domestic and international travel itineraries.
- Prepare and process expense reports in a timely manner.
Confidentiality & Discretion
- Handle sensitive information with integrity and confidentiality.
- Exercise sound judgment in all interactions and communications.
Other Duties
- Support ad hoc projects and initiatives as assigned by the President.
- Maintain office supplies and manage vendor relationships as needed.
- Manage the receptionist in the Chicago and Columbia offices.
Qualifications & Skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Ability to work independently and as part of a team.
- High level of professionalism, discretion, and integrity.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Strong attention to detail and problem-solving skills.
Education & Experience
- Bachelor’s degree or equivalent experience preferred.
- Minimum of 5 years of experience supporting senior executives, preferably in a corporate environment.
WORK ENVIRONMENT
- Standard office environment with occasional travel required.
- May require extended hours during peak periods.
About Chubb Benefits
Combined Insurance Company of America (Chubb Benefits) is a leading provider of supplemental accident, health, disability, and life insurance products in the U.S.** and Canada. Headquartered in Chicago with a tradition of more than 100 years of success, we are committed to making the world of supplemental insurance easy to understand. The company has an A+ rating by the Better Business Bureau and an A + (Superior) financial strength rating by AM Best.
- In New York, products are underwritten by Combined Life Insurance Company of New York (Latham, N.Y.).
About Us
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.
