Company: Sovereign
Department: Sovereign SET Operation
Employment Type: Regular Full-Time
Work Model: Hybrid
Language: This role operates in English.
The Opportunity:
As a wholly owned subsidiary of the Cooperators General Insurance company, Sovereign Insurance believes your experience matters. This is our promise to not only our clients but to our employees as well, because we know the strength of our company starts with our people. The smart, curious and collaborative people who bring their whole heart and passion to work each day. But you can’t pour from an empty cup; we take care of the well-being of our people so that they are inspired to protect Canadian businesses and the lives, families and communities we impact. Join us and begin shaping your experience at Sovereign.
We are seeking a highly organized, proactive and trusted partner to join our Executive Operations team. The ideal candidate will bring advanced communication skills and creativity to support a diverse and geographically dispersed senior leadership team. This role requires someone with the experience to deliver effective executive support and the desire to contribute to the evolution of our administrative support function.
How you will create impact:
- Reviewing correspondence sent to the assigned Vice Presidents to determine urgency and managing schedules to ensure the most effective use of time.
- Assisting with the logistics, facilitation and scheduling of meetings, townhalls and events, including technical support and the preparation of presentations.
- Completing various administrative tasks, including travel bookings, distributing mail, paying invoices, submitting and reviewing team expense reports and documenting procedures.
- Providing support services to the executive leadership team providing back up to other EAs during absences and peak periods, and completing other tasks as required.
How you will succeed:
- You thrive on delivering our exceptional client experience through positive and engaging relationships; embracing accountability to achieve effective results.
- You ensure your day to day actions are in harmony with the company’s purpose, vision, and values even when challenged.
- You are open and adaptable to changing conditions with a natural curiosity to explore new opportunities or innovations.
- You value cooperative and collaborative dialogue because diverse perspectives offer more creative and productive solutions.
To join our team:
- You have 5+ years of administrative support experience, with a minimum 2 years as an Executive Assistant.
- You have post-secondary education in Business Administration or a related discipline.
- You have highly proficient skills with the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
- Having experience in the insurance industry and/or co-operative sectors is an asset.
What you need to know:
- Strict confidentiality with respect to employee’s personal information and other sensitive or proprietary material.
- Extended work hours may be required.
- You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.
What’s in it for you?
- The opportunity to take on challenging work and contribute your expertise, creativity, and passion in meaningful ways.
- A comprehensive total rewards package, including competitive salary, bonus, paid time off, pension and benefits.
- A holistic approach to your well-being, with physical and mental health programs and flexible work options.
- The opportunity to work on an inclusive team who inspire each other to explore and achieve what’s possible.
- An organizational commitment to sustainability and charitable giving; positively impacting the social, environmental and economic well-being of Canadian businesses, families and communities.
