Mail/Supply Specialist

IAT Insurance Group • Full-time • Newark, New Jersey, United States • 19h ago

IAT Insurance Group has an immediate opening for a Mail/Supply Specialist in our Newark, New Jersey location. A Mail/Supply Specialist will perform the day-to-day operations of the mailroom overseeing the distribution of incoming and outgoing mail for all departments in our Raleigh, North Carolina headquarters. Furthermore, this role will work with manager and vendors to purchase office supplies needed, keep costs within budget and maintain inventory on supplies.

Due to the nature of this role, this position will be required to work in office Monday through Friday.

Responsibilities:

Assists with the purchasing and distribution of supplies for location. Maintain a working inventory of supplies to ensure all materials required for the job are available.
Sorts, processes, and distributes incoming mail, including document scanning and in-person delivery to various departments following assigned workflow procedure(s) for scanning / tracking all incoming and digital mail.(May include picking up / dropping mail at post office)
Prepare, package and process outbound mail / shipments utilizing USPS postal metering machine, UPS, FedEx, and other software systems for Domestic and International destinations.
Responsible for maintaining café / satellite coffee stations and photocopy stations supplies on a weekly basis. Ensuring sufficient stock/backstock of all needed items, including daily rounding to ensure fully stocked and organized, per set inventory list.
Responsible for maintaining photocopier toner/waste bins for all copiers, as needed and report / contact vendor for service needs as they arise. Main point of contact for all mailroom equipment, vending/coffee equipment and manages service needs as they arise.
Manages and processes various requests through the mailroom e-mail inbox in a timely manner.
Provides daily backup support for reception, which includes managing IAT’s phone system, greeting visitors, etc.
Assists other departments as needed with special projects and performs other duties as assigned, including catering assistance.
Performs other duties as needed.

Qualifications:

Must Have:

High school diploma or equivalent with 2-3 years of relevant clerical experience.
Equivalent is defined as directly related experience or a combination of directly related education.
Must be able to work in-office 5 days a week (Monday through Friday)
Must be able to lift and carry up to 50 pounds and to stand and walk for extended periods of time.
Ability to multitask and prioritize work.
Must be authorized to work in the United States and must not require VISA sponsorship, now or in the future, for employment purposes.

Our Culture:

IAT is the largest private, family- owned property and casualty insurer in the U.S. Insurance Answers Together is how we define IAT, in letter and in spirit. We work together to provide solutions for people and businesses. We collaborate internally and with our partners to provide the best possible insurance and surety options for our customers. It’s about far more than being a workplace. We’re a work family.

At IAT, our fundamental belief is to a create a culture where all employees are heard and have a sense of belonging. Inclusion and Diversity are not just initiatives, it’s how we live. We’re committed to driving and building an open and supportive culture. By embracing the uniqueness of our employees, investing in their development, listening to, and engaging their ideas, we are stronger as an organization.

Our employees propel IAT forward by driving innovation, stable partnerships and growth. That’s why we continue to build an engaging workplace culture to attract and retain the best talent.

We offer comprehensive benefits like:

26 PTO Days (Entry Level) + 12 Company Holidays = 38 Paid Days Off
7% 401(k) Company Match and additional Profit Sharing
Numerous training and development opportunities to assist you in furthering your career.
Healthcare and Wellness Programs
Opportunity to earn performance-based bonuses.
College Loan Assistance Support Plan
Educational Assistance Program
Mentorship Program
Dress for Your Day Policy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We maintain a drug-free workplace and participate in E-Verify.

Compensation:

Please note, in New Jersey, the typical hourly range for this role will be $13.24- $28.90. This range represents the anticipated low and high end of the salary for this position in that location. Actual salary will vary based on factors such as a candidate’s qualifications, skills, competencies, and geographical location related to this specific role. The total compensation will include a base salary, performance-based bonus opportunities, 401(K) match, profit-sharing opportunities, and more.

To view details of our full benefits, please visit https://www.iatinsurancegroup.com/careers/benefits.