Who are we?
Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.
People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
The Role
We are looking for a motivated and enthusiastic individual who support multiple team members, who can work in a team, flexibility and efficiently in line with business and stakeholder needs. The successful candidate will have the opportunity to join our energetic, fast paced and dynamic organisation on a full time, permanent basis and will need to have excellent organisational and communication skills, with a strong attention to detail.
The successful candidate will be responsible for providing support to the Executive Assistant/Team Operations Manager, who in turn supports the wider Analytics management team. This will include operations tasks, diary and travel management.
What will you be doing?
Supporting the Executive Assistant/Team Operations Manager, undertake:
Schedule Management:
Organises large scale and complex meetings, presentations/speaking engagements, venue/room bookings, catering and the preparation of relevant material in advance of meetings.
Organises local and international travel arrangements, including visa requirements, insurance arrangements and the preparation of travel itineraries.
Information Preparation:
Prepares and formats information for internal and external distribution. This may include writing letters and memos, creating presentations, transcribing dictation, editing, proofreading and internet research.
Records Management:
Manages paper and electronic filing systems.
Ensures that any administration processes are compliant with Company, legal or regulatory requirements and scalable, utilising automation where possible
General Administration Support:
Customer focus & Relationships:
Management/Personal Development:
Acts as a role model for positive behaviours
Actively undertakes personal development to ensure up to date knowledge and understanding of best practice.
Remains aware of external, industry, legal and regulatory developments etc to ensure practice and outputs are of a sufficiently high standard.
Who are we looking for someone who:
Is highly motivated and organised.
Has the ability to work effectively within a dynamic team.
Is proactive, able to anticipate issues and rectify these on behalf of their manager/team.
Has strong attention to detail with ability to produce accurate documentation: professional documents which are visually appealing and correct with regards to grammar, layout and spelling.
Has strong prioritisation and organisational skills – able to demonstrate flexibility with regards to working hours when required and able to produce a high quality of work within short deadlines.
Has good Internal networking skills
Has competent IT skills including, but not limited to, Microsoft Office Suite.
Has the ability to communicate effectively, both verbally and in writing, with internal and external stakeholders at varying levels of seniority.
Is able to deal with confidential matters appropriately.
What do we offer in return?
A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
Our successes have all come from someone brave enough to try something new
We support each other in the small everyday moments and the bigger challenges
We are determined to make a positive difference at work and beyond
Reasonable adjustments
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Permanent
