We have the opportunity for a
Personal Assistant to join our
Executive PA Support department on a 12- month fixed-term contract department here at Tokio Marine Kiln. You will provide secretarial and administrative support services to the Group Head of Distribution and Departmental Heads of Underwriting, together with their associated teams.
The role includes responsibility for:
- Organise extensive travel plans, including flights, hotel bookings and itineraries.
- Co-ordinate the preparation of committee papers and ensure deadlines are met.
- Responsible for ensuring accurate up to date recording of holiday, sickness and general absences.
- Arranging meetings, collating necessary paperwork and updating diaries.
- Dealing with both external and internal calls and enquiries.
- Processing and recording of expenses.
- Providing cover for absence of other EAs/PAs within the group.
- Use initiative and take action as and when appropriate.
- Ability to pick up tasks and proactively find solutions.
- Manage schedules, organise meetings including arranging venues and catering as necessary.
- Ensure information is disseminated as required.
The successful candidate will have a sound knowledge of Microsoft Office products including Word, Excel, Outlook and PowerPoint. They will have experience in managing multiple diaries and will also have a typing speed of +65wpm. Demonstrable personal assistant experience at Exec level and above within the insurance or financial services sector is also desirable. Excellent written and verbal communication skills are essential, as are minute taking and organisational skills. Confidentiality and discretion are imperative to this role as you will be dealing with sensitive issues at executive and senior management level.
The successful candidate will be welcomed into the TMK family to help us further our purpose of enabling our clients to fulfil their ambitions whilst benefiting society and our people. We are committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive. All employees have the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities. TMK is signed up to the Disability Confident Employer Scheme and we also accommodate flexible working, subject to the TMK flexible working policy.
As an underwriting firm with over 140 years’ experience of protecting clients from changing risks we put our confidence in the ability and talent of our people. We aim to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work. Our culture is founded on our core values of empowerment, inclusion, excellence, integrity, teamwork and innovation. We seek to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.
To make your experience as comfortable as possible, please let us know if you require any reasonable adjustments or additional assistance during your application process. At Tokio Marine Kiln we are here to support you, please be reassured that we will do all that we can to ensure that your specific needs are met. Please reach out to jay.lewis@tokiomarinekiln.com in confidence, to discuss any specific assistance or requirements that you have.
If you encounter difficulties submitting your application, please email recruitment@tokiomarinekiln.com.
If you are interested in this vacancy and would like to apply or find out more, please follow the links to apply. You can also share this vacancy with your network using a number of social media platforms.
