With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠.
Job Overview
- Administrative professional with experience handing executive-support and office management assignments.
- Skilled relationship builder with the proven ability to work with different personality styles.
- Must be proactive and work with minimal supervision and have attention to detail.
- Reports to the Chief Operations Officer.
- This position is required to be in the office five days a week to support a Hybrid work environment.
Administrative Responsibilities
- Supports the CEO in all administrative aspects including correspondence management, expense report, client events management and travel arrangements.
- Organize complex calendars and schedules, resolving any scheduling conflicts.
- Conserves the CEO’s time by collecting and reviewing information as needed, in advance of his meetings.
- Supports the CEO in his role with the Board of Directors.
- Administratively supports the executive team as required.
- Actively support planning and execution for Company events (e.g. employee committees, social events, town halls, meetings). Includes venue booking, catering arrangement, preparation of materials, sending invitations, maintain RSVP lists, prepare badges, etc.
- Manage incoming correspondence and ensure that it is routed to the appropriate individuals (mail, phone calls, faxes)
- Liaise with centralized procurement and expense management team and Canadian employees as required
- Demonstrate business professionalism and confidentiality at all times.
Office Management Responsibilities
- Ensure the office is well maintained (cleanliness, office and kitchen supplies are appropriate).
- Ensure office equipment are in working order; manage purchases or repairs as necessary.
- Liaise with landlord as appropriate (rental bills, repairs, maintenance).
- Liaise with head office facilities management in the US to ensure the Canadian office environment is well maintained and activities are organized and in synch.
- Support employees with office equipment and supplies (e.g. AV equipment, software for hoteling, mail, faxes, scanning).
- Manage marketing supplies by working with Sales & Distribution team.
- Maintains records, documentation and files.
- Reception duties, including managing main phone number, greeting employees and clients.
Other
- Administrative finance duties (cheque printing and mailing)
Skills
- Experience in supporting executives. Ability to use discretion, confidentiality and good judgement to handle C-level matters.
- Excellent communication skills, both written and oral, with strong attention to detail
- Ability to think outside the box with a sense of urgency.
- Ability to take initiative, prioritize time appropriately and work independently with minimal supervision
- Ability to function well in a high-paced environment, performs additional duties as assigned.
- Proficient in Microsoft suite of products (word, excel, power point) and general computing skills
Education
- Bachelor’s degree required.
- Five or more years of related experience required working an executive assistant role.
- Five years or more experience as an office manager
For individuals assigned or hired to work in the location(s) indicated below, the base salary range is provided. Range is as of the time of posting. Position is incentive eligible.
$65,000 - $80,000/year
Total individual compensation (base salary, short & long-term incentives) offered will take into account a number of factors including but not limited to geographic location, scope & responsibilities of the role, qualifications, talent availability & specialization as well as business needs. The above pay range may be modified in the future.
Click here to learn more on available benefits.
Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you. If this job isn’t the right fit but you’re interested in working for Arch, create a job alert! Simply create an account and opt in to receive emails when we have job openings that meet your criteria. Join our talent community to share your preferences directly with Arch’s Talent Acquisition team.
15200 Arch Insurance Canada Ltd.
