Job Description
The Role
To provide PA support to the Group General Counsel and Co Sec Teams as well as administrative and departmental assistance when required.
Responsibilities
- Multiple diary, correspondence and email management
- Meeting planning and preparation
- Telephone screening/gatekeeping
- Coordinating travel; booking flights, hotels and taxis, preparing itineraries, currency and expense claims
- Preparing documents and presentations as necessary
- Organising room bookings and catering for internal and external meetings
- Coordinating department meetings and strategy off sites
- Preparing agendas and supporting documentation for Remuneration Committee and Nominations Committee
- Attend and take minutes
- Preparing Group Legal and Co Sec vision and strategy documentation
- Undertaking new projects
- Process invoices/expenses
Skills And Experience
- Previous Senior Management level experience within a financial services organisation
- Excellent Microsoft office ability
- Strong written and verbal communication skills
- Organised
- Keen eye and strong attention to detail
- Ability to work under pressure to tight deadlines
- Confident and able to build strong relationships with internal staff and external stakeholders
- Flexible with the ability to deal with changing priorities and different work styles
- Proactive approach to work, demonstrating initiative, flexibility, adaptability, efficiency, accuracy and thoroughness
- Approachable and able to interact and communicate at all levels within and outside the organisation
- Self-motivated and an enthusiastic team player
Competencies
Stakeholder engagement
Cultivates and maintains positive relationships with relevant internal or external stakeholders, effectively involving and communicating with them to drive collaboration, support, and alignment towards shared goals.
Collaboration And Teamwork
Works effectively with team, project or other work groups or those outside formal line of authority to accomplish goals. Actively participates as a member of a team; develops and builds cohesive team relations to produce required outputs; possesses knowledge and understanding of colleagues work.
Adapting To Change
Adjusts thoughts, feelings, and behaviours to handle new, challenging, or complex situations; embracing change as a growth opportunity when working within new work structures, processes, regulations, or requirements.
Continuous Improvement
Analyses current and future state business requirements and identify strategies to continuously improve products, services or processes. Guide and inspire others to achieve results to enhance efficiency, quality and consistency.
Innovation
Creates, develops and implements new ideas to enhance new or improved processes, systems, solutions, products or services; tries different and novel ways to deal with problems and opportunities.
Resilience
The ability to cope with and recover from setbacks, challenges or difficulty. Persevering even under pressure or crisis situations and uses ways that foster strength and growth, often emerging stronger than before.
Future Focused
Anticipates changes in regulations, technology and client needs, proactively responding to key trends happening in the industry. Thinks about the future through identifying opportunities and obstacles whilst planning effectively.
Our Benefits
ABOUT US
We offer all employees a comprehensive benefits package that focuses on their whole wellbeing. This includes hybrid working, a competitive base salary, non-contributory pension, discretionary bonus, insurances including health (family) and dental cover, and many other benefits to enhance financial, physical, social and psychological health.
About Canopius
Canopius is a global specialty lines (re)insurer. We are one of the leading insurers in the Lloyd’s of London insurance market with offices in the UK, US, Singapore, Australia and Bermuda.
At Canopius we foster a distinctive, positive culture which enables us to bring our whole selves to work to flourish as people, and build a business which delivers profitable, sustainable results.
Based in incredible new offices in the heart of the City of London, Canopius operates a flexible, hybrid working model and is committed to providing an environment that challenges employees to be their best and where everyone's unique contributions are recognised, valued and respected.
We are fully committed to equal employment opportunities for all applicants and providing employees with a work environment free of discrimination and harassment. All employment decisions are made regardless of age, sex, gender identity, ethnicity, disability, sexual orientation, socio-economic background, religion or beliefs, marital or caring status, or any other status protected by the laws or regulations in the locations where we operate. We encourage and welcome applicants from all diverse backgrounds.
We make reasonable adjustments throughout the recruitment process and during employment. Please let us know if you require any information in an alternate format or any other reasonable adjustments.
