Position Summary:
The Receptionist is responsible for answering and directing incoming calls, providing basic information to visitors and callers, and greeting clients professionally. The role handles incoming and outgoing mails, and coordinates appointments, meetings, and office events. They maintain office supplies and ensure a clean and organized workspace and assist with administrative tasks.
Location:
London - UK
What will your job entail?
Job Responsibilities:
• Greet and direct visitors to the company.
• Answer telephones and direct the caller to the appropriate associate.
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Schedule guests for entry through I-Visitor system.
• Schedule and maintain conference room calendars.
• Receive, sort and forward incoming mail. Maintain and route publications.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.)
• Order, receive, stock, and distribute office supplies.
• May also assist with other related clerical duties, typing of memos, photocopying, faxing, filing, or collating.
• Other relevant duties as assigned.
Work Experience and Education:
· Bachelor’s degree in Business Administration, Communications, or a related field with 6 months to a year of related experience.
· Ability to work independently on assigned tasks and accept direction as required.
· Ability to work collectively with the administrative team associates.
· Proficiency in Microsoft Office including Outlook, Word, and Excel.
Licenses & Certifications:
· Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) is preferred.
Technical/Functional Skills:
· Calendar Management
· Office Supply Management
· Customer Service
· Administrative
· Meet Deadlines
· MS Office Word
· MS Office Excel
· MS Office Visio
Behavioral Skills:
· Effective Communication
· Interpersonal Skills
· Attention to Detail
· Decision Making
· Problem-Solving
· Continuous Learning
Disclaimer
Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
